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The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. ready for sending: Choose the form you require in the library of legal forms. As a Current Report The current data will include all current records in the Form-50058 Module current or historical database through the report "As of" date. the hierarchy of the document. 985.3 Indicators, HUD verification methods and ratings. SEMAP uses HUD's national database of tenant information and information from audits conducted annually by independent auditors. This web site is designed for the current versions of SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. 985.107 Required actions for PHA with troubled performance rating. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). You are using an unsupported browser. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. 29, 2000; 65 FR 16823, Mar. The PHA must implement a thorough corrective action plan that HUD will monitor, to ensure improvement in program management. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The Section Eight Management Assessment Program (SEMAP) is HUD's method for assigning objective ratings to public housing agencies (PHAs). SEMAP indicators. site when drafting amendatory language for Federal regulations: (0 points.). HUD will annually assign each PHA a rating on each of the 14 indicators and an overall performance rating of high, standard, or troubled. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. 0 points. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. 390 0 obj <>/Filter/FlateDecode/ID[<2A9FD0E8D0CCF94D913A018D1D9B42D1><2DA4BE3870024044BF697C7FE83A0243>]/Index[369 36]/Info 368 0 R/Length 104/Prev 175496/Root 370 0 R/Size 405/Type/XRef/W[1 3 1]>>stream High impact country, score not evaluated. How does SEMAP improve program performance? This document is available in the following developer friendly formats: Information and documentation can be found in our (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. 0 points. SEMAP, through a four-page questionnaire, provides one way for PHAs to certify their performance to HUD on fourteen indicators. 0 points. This final rule amends HUD's regulations for the Section 8 Management Assessment program (SEMAP), by revising the process by which HUD measures and verifies performance under the SEMAP lease-up indicator. (24 CFR 982 subpart K). (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. These indicators are: Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. The 14 key indicators of PHA performance are: How does SEMAP work? Slide 2: SEMAP Indicators Overview. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. Indicator 1 -Selection from Wait List (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. SEMAP profile means a summary pre-pared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall perform-ance rating (high performer, standard, troubled). (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. Upon receipt of the HUD written report on its on-site review, the PHA must write a corrective action plan and submit it to HUD for approval. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. 5 points. Attributes of financial and regulatory incentives. This section states the performance indicators that are used to assess PHA Section 8 management. Deconcentration bonus. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. We recommend you directly contact the agency responsible for the content in question. 4. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. The table below lists each of the SEMAP indicators, contains a description of each indicator, and explains the basis for points awarded under each indicator. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. The official, published CFR, is updated annually and available below under In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. 985.3 Indicators, HUD verification methods and ratings. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . Recent Presentations Content Topics Updated Contents Featured Contents. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. site when drafting amendatory language for Federal regulations: For example, a report generated on February 15, 2015 The certification form requires short answers from HAs concerning HA performance under the 14 SEMAP indicators and assures HUD that HA This web site is designed for the current versions of HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. All 15 of the current SEMAP indicators will be covered. For more information about SEMAP, click here to go to HUD's website. "Published Edition". HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. HUD will conduct on-site reviews of PHAs rated troubled to assess the magnitude and seriousness of the problems. 5 points. In this online seminar, Quadel's expert trainers will cover everything that has to do with SEMAP, the Section Eight Management Assessment Program. Ability to negotiate and mediate issues while utilizing stellar customer service skills. This program is designed for all employees in the Section 8/Housing Choice Voucher program. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. What is the section eight management assessment program? (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. endstream endobj 370 0 obj <>/Metadata 22 0 R/Names 391 0 R/Outlines 27 0 R/PageLayout/OneColumn/Pages 365 0 R/StructTreeRoot 30 0 R/Type/Catalog/ViewerPreferences 392 0 R>> endobj 371 0 obj <>/ProcSet[/PDF/Text]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 372 0 obj <>stream Displaying title 24, up to date as of 1/13/2023. Either of these cases requires corrective action. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. information or personal data. (l) Pre-contract housing quality standards (HQS) inspections. 0 points. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). : (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. 104% Semap Score. Elderly : Semap . The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. Expanding Housing Opportunities (indicator #7) and. MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. l! The minimum size of the PHA's quality control sample is as follows: Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control Inspections; and the number of failed HQS inspections in the last year for the SEMAP indicator at 985.3(f) HQS Enforcement. here. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . (24 CFR 5.617). Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. %PDF-1.6 % A. SEMAP Certification Section 985.101 requires an HA administering a Section 8 tenant-based assistance program to submit annually a SEMAP certification form within 60 calendar days after the end of its fiscal year. Learn More 3 points. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. Aftercare services PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. 369 0 obj <> endobj 5 points. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (3) When HUD modifies or withholds a rating for any reason, it shall explain in writing to the PHA the reasons for the modification or for withholding the rating. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. (1) This indicator applies only to PHAs with mandatory FSS programs. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. hb```\@( \tGa`U.[7x)"8 rGFG0f,h @ZE"w2)131`:p:]/L51d~_@,Bp00fU=/``Z@ M= As a (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. (2) HUD verification method: MTCS Report. r}XLzX]>V.CoWeyL*r[pwuxUZMr;C!nCR~h$`*AonSYd M_ylp8 &&$7~h$L"c\^l/z2q6?Xj~([(c&+%`_h__]O/\Ehq^S$% J>OSmlv}=%Aiv.&#Gb"?LBP"@[%KlKCKt~[wZwe6C The eCFR is displayed with paragraphs split and indented to follow Planning for renewable energy expansion. 5 points. There are fifteen indicators that measure the efficiency and compliance with federal regulations. 10 points. contact the publishing agency. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. Regulatory Indicators for Sustainable Energy (RISE) 2022: Building Resilience. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. 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